Privacy policy:

General information and mandatory information

Privacy policy according to GDPR

By providing the following information, we give you an overview of our data processing and your rights under data protection law. Which data we process and how we use it depends mainly on the requested or agreed services. Therefore not all parts of this information are important for you.

I. Who is responsible for data processing and who to contact?

The person in charge within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other settlements of data protection law is:

System4all GmbH
Agentur für Kommunikation und Web-Entwicklung
Im Teelbruch 106, 45219 Essen, Deutschland
Tel. +49 201 94613470, E-Mail: info@system4all.de

You can contact our corporate privacy officer, Mr. Orhan Scheffler, at the address above and the addition DATENSCHUTZ or via e-mail: datenschutz@system4all.de.

II. General information on data processing

1. Scope of personal data processing

We process our users‘ personal data only to the extent necessary to provide a functioning website as well as our content and services. We process our users‘ personal data regularly only after the user’s consent. An exception applies whenever it is not possible to obtain prior approval for actual reasons, and data processing is permitted by legal requirement.

2. Legal basis for personal data processing

Insofar as we obtain the user‘s consent for processing personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

Art. 6 para. 1 lit. b GDPR serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations needed for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

Art. 6 para. 1 lit. d GDPR serves as the legal basis if vital interests of the respective person or another natural person require the processing of personal data.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the benefits, fundamental rights and fundamental freedom of the respective person do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

3. Data deletion and storage period

Personal data of a respective person will be deleted or blocked as soon as the purpose of storage no longer applies. Also, the data may be stored if the European or national legislator has provided for this in Union regulations, laws, or other provisions to which the person in charge is subject. Data will also be blocked or deleted if a storage period prescribed by the standards mentioned above expires unless it is necessary to further store the data for the conclusion or performance of a contract.

III. Provision of the website and creation of log files

1. Description and scope of data processing

At each access of our website, our system automatically collects data and information from the accessing computer.

The following data is collected:

• Information on the browser type and the version used
• The user's operating system
• The user’s service provid
• The user’s IP address
• Date and time of access
• Websites from which the user's system accesses our website
• Websites accessed by the user's system through our website

The log files contain IP addresses or other data that allow an assignment to a user. This may e. g. be the case if the link to the website from which the user accesses the website or the link to the website to which the user switches contains personal data.

2. Legal basis of data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of data processing

The system’s temporary storage of the IP address is necessary to enable the delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

Data is stored in log files to ensure the functionality of the website. Data is also used to optimize the website and to ensure the security of our information technology systems. An evaluation of data for marketing purposes does not occur in this context. These purposes also include our legitimate interest in data processing according to Art. 6 para. 1 lit. f GDPR.

4. Duration of storage

Data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of data collection to provide the website, this is the case when the session in question has ended. If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer potential.

5.Options of objection and removal

Data collection for the provision of the website and data storage in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.

IV. Cookies usage

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a certain string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to ensure our website is more user-friendly and to enable an analysis of our users‘ surfing behavior. Some website elements require the calling browser to be identified even after a page change. The following data is stored and transmitted in the cookies:

• CONSENT
  Used to display the cookie hint and to recognize whether the user has already accepted the usage of cookies and controls the visibility of the cookie disclaimer.
  
  
• PHPSESSID
  PHP data identifier – set when the PHP session() method is used.
  
  
• __utma
  This cookie contains information about the visitor‘s first visit to the site, how often he visits, and when he visited it the last time.
  
  
• __utmt
  Used to throttle the request rate.
  
  
• __utmb
  This cookie contains a timestamp when the visitor called the page. Together with __utmc, this cookie provides information on the duration of the visitor's visit on a page.
  
  
• __utmc
  This cookie contains a timestamp of when the visitor left the page. Together with __utmb, this cookie provides information on the visitor's length of visit on a page.
  
  
• __utmz
  This cookie contains information on where the visitor came from before visiting the analyzed page. It may e. g. contain information on search engines and the search terms entered there or the location of the calling IP address.

When calling our website, the user is informed about the cookie usage for analysis purposes, and his consent to the processing of the personal data used in this context is obtained. In this context, there is also a reference to this privacy policy.

2. Legal basis of data processing

The legal basis of personal data processing using cookies is Art. 6 para. 1 lit. f GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the user‘s visit to websites. Some of our website functions cannot be offered without the use of cookies. For these functions, the browser needs to be also recognized after a page change.

The user data collected by technically necessary cookies are not used to create user profiles. The analysis cookies are deployed for the purpose of improving the quality of our website and its contents. The analysis cookies inform us how the website is used and enable us to optimize our services continually. Our legitimate interest in the processing of personal data according to Art. 6 Para. 1 lit. f GDPR also lies in these purposes.

4. Duration of storage, option of objection and removal

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you, as a user, fully control the usage of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Already saved cookies can be deleted any time, also automatically. If cookies are deactivated for our website, it is possible that all functions of our website can no longer be used to their full extent.

V. Contact form and e-mail contact

1. Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If a user applies this option, the data entered in the input mask will be transmitted to us and stored.

These data contain:

• Salutation*
• Title
• First name
• Last name*
• Company name
• E-mail*
• Phone*
• Your message

The fields marked with * are mandatory.
When the message is sent, the following data will also be stored:

• Date and time of posting process

Your consent will be obtained for the processing of the data as part of the sending process, and reference will be made to this privacy policy. Alternatively, you can contact us via the provided e-mail address. In this case, the personal data of the user transmitted by e-mail will be stored. Data will not be passed on to third parties in this context. Data will be exclusively deployed for the processing of the conversation.

2. Legal basis of data processing

The legal basis of data processing is Art. 6 para. 1 lit. a GDPR provided the user has given his consent. The legal basis of data processing transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f GDPR. If the purpose of the e-mail contact is to enter a contract, the additional legal basis of the processing is Art. 6 para. 1 lit. b GDPR.

3 Purpose of data processing

The processing of personal data from the input mask serves exclusively for contacting processing. If you contact us by e-mail, this is also the necessary legitimate interest in data processing. The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

Data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. Concerning the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Option of objection and removal

The user may revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. A description follows of how the revocation of consent and the objection to storage is enabled. All personal data stored while contacting us will be deleted in this case.

VI. Analysis tools and advertising

Google Analytics

On our website, we use functions of the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called „cookies". These are text files that are stored on your computer and enable an analysis of your website usage. The information generated by the cookie on your use of the website will generally be transmitted to and stored by Google on servers in the United States.

Google Analytics cookies are stored based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in analyzing user behavior to optimize our website and our advertising.

IP anonymization

We have activated IP anonymization on our website. This will cause Google to shorten your IP address within member states of the European Union or other signatory countries to the Agreement on the European Economic Area before it is transmitted to the United States. Only in exceptional cases is the full IP address sent to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser within the framework of Google Analytics is not linked to any other data or information provided by third parties.

Browser plug-in

You may refuse cookie usage by choosing the referring settings on your browser; however, please note that if you do this, you may not be able to use the full functionality of our website. You can also prevent Google from collecting data generated by the cookie and related to your use of our website (including your IP address) and Google from processing this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

Objection to data collection

You can prevent Google Analytics from collecting your data by clicking on the following link. An opt-out cookie is set to avoid your information from being collected on future visits to this website: disable Google Analytics.

For more information on how Google Analytics uses user data, please see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Order data processing

We have concluded a contract with Google for order data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Google AdWords and Google Conversion Tracking

This website uses Google AdWords. AdWords is an online advertising program of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States („Google“).

As part of Google AdWords, we use conversion tracking. When you click on an ad placed by Google, a conversion tracking cookie is set. Cookies are small text files that the internet browser places on the user's computer. These cookies expire after 30 days and are not used to identify users personally. If the user visits individual pages of this website, and the cookie has not expired, Google and our company may recognize that the user clicked on the ad and was directed to that page.

Each Google AdWords customer receives a different cookie. Cookies cannot be tracked through AdWords customer websites. The information collected from the Conversion cookie is used to generate conversion statistics for AdWords customers who have opted for Conversion Tracking. Customers will know the total number of users who clicked on their ads and were directed to a page with a conversion tracking tag. However, they will not receive information that personally identifies users. If you do not wish to participate in tracking, you can opt-out of this use by quickly turning off the Google Conversion Tracking cookie in your internet browser under user preferences. You will then not be included in the conversion tracking statistics.

Conversion cookies are stored based on Art. 6 para. 1 lit. f GDPR. As the website operator, we have a legitimate interest in analyzing user behavior to optimize both our website and our advertising.

You find more information on Google AdWords and Google conversion tracking in Google's privacy policy: https://www.google.de/policies/privacy/.

You can set your browser to get information whenever cookies are set and only individually allow cookies, accept cookies for specific cases, or generally exclude them and activate the automatic deletion of cookies when you close your browser. If cookies are deactivated, the functionality of this website may be restricted.

VII. Plug-ins and tools

Google Web Fonts

On our website, we use web fonts provided by Google for the uniform display of fonts. When you visit one of our pages, your browser loads the required web fonts into its browser cache to display texts and fonts correctly.

For this purpose, your browser must connect to Google's servers. This will enable Google to know that your IP address has been used to access our website. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

If your browser does not support web fonts, a standard font will be used by your computer or browser.

You find more information on Google Web Fonts under https://developers.google.com/fonts/faq and in Google's privacy policy: https://www.google.com/policies/privacy/.

Google Maps

We use an API from the map service Google Maps on our website. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

It is necessary to store your IP address to use Google Maps functions. This information is usually transferred to a Google server in the USA and stored there. As a provider, we do not influence this data transfer.

Google Maps usage is in the interest of an appealing presentation of our online offers and quick retrievability of the places indicated on our website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

You find more information on the handling of user data in Google's data protection declaration: https://www.google.de/intl/de/policies/privacy/.